Kerala Feeds Limited - Produce and distribute good quality compounded cattle feed and feed supplements.

Right To Information Act

Right to Information Act, 2005, aims to provide set out the practical regime of Right to Information for citizens to secure access to information under the control of Public authorities, in order to promote transparency and accountability in the working of every public authority. As Kerala Feeds Ltd. is a public sector Undertaking of Government of Kerala, it has taken steps for implementation of the act. Subsequent to the Government Order GO (P) No. 367/2005/Gad dated 10/10/2005 Company has nominated the following officers as per Act.

Appellate Authority	Dr. B Sreekumar, Managing Director
Public Information Officer	Smt. Srikala S, Manager (P & A)
Assistant Public Information Officer	Sri. Biju Anand, Deputy Manager (P & A)

Procedure for Request of Information

The format of application for Information under Right to Information act - 2005 is as per the Extraordinary Kerala Gazette notification No.11259/Cdn.5/2006/GAD dated 9/5/2006 of General Administration (Co-ordination) department, Government of Kerala.

Apply in writing or through electronic means in Malayalam or English to the Public Information Officer of the Company. Application fee may be remitted as required.

Mode of Payment of Fee under Right to Information Act, 2005 shall be by cash, or by Demand Draft/bankers cheque/pay order payable to the Public Information Officer/ Assistant Public Information Officer.

List of Documents Under RTI in Kerala Feeds Ltd.

Memorandum and Articles of Association

Standing orders

Staff Regulation

Delegation of powers of officers

Group Insurance Scheme

Group Medi-claim Insurance Scheme

ISO 9001 Documents

Office Orders from time to time

Dealership Policy

I. The organizational and functional details:

Kerala Feeds Ltd., a Kerala Government Company, was set up in 1995, incorporated under the Companies Act. The total project cost was approximately Rs. 3,240 lakhs, out of which Rs. 2,109 lakh is Government equity, Rs. 631 lakhs is share holding of various co-operative/Public Sector Undertakings and Rs.500 lakhs is term loan from Nationalized bank. The Company is headed by a Board of Directors. The plant was commissioned in late 1998 and commercial production could start in January 1999, with one shift only. The second and third shift operations commenced in June 1999 and July 2000 respectively.

The unit is located in Kallettumkara Village in Mukundapuram Taluk of Thrissur District, Kerala, India beside the Palghat – Ernakulam Railway line and about 7 km from Chalakudy and 9 km from Irinjalakuda. The plant is situated in 27 acres of land.

II. DEPARTMENTS

1. PROJECTS

Headed by : Sri. Sudheer N G - Manager Projects

Functions:

	1. Project Identification
	2. Project Preparation ( Feasibility Study)
	3. Project Appraisal ( Scrutiny & Selection )
	4. Project Programming (Detailing )
	5. Project Implementation
	6. Project Completion & Commissioning

2. PURCHASE

Headed by : Smt. Usha Padmanabhan- AGM(Purchase)

Functions:

Planning and procurement of Raw Materials and Packing Materials required for Manufacture of Cattle Feed & Mineral Mixture Plant, Spares and Capital items required for Engineering Stores, Lab Equipments , Glass wares and Chemicals, Furniture and Fixtures, other miscellaneous items.

All purchases of materials other than that of local purchases pertaining to the units are centralized at the Corporate Office at Kallettumkara.

Karunagapally Unit

Headed by: Smt. Seena G - Deputy Manager - QC

Function:

Processing of all local purchases and proposals for such local purchases pertaining to the unit and forwarding to the Unit Head.

3. MARKETING

Advertisement, Marketing & Sales Promotion activities:

Headed by :

Sri. Jayachandran B - Manager Marketing - Northern Region

Sri. Francis P P - Dy. Manager Marketing - Central Region

Sri. Shine S Babu - Dy. Manager Marketing - Southern Region

Functions:

1. Advertisement, Marketing & Sales Promotion activities coming under the purview of Marketing Department shall be centralised.

2. Preparation of proposals/agenda items for the Board Meeting relating to the area of work allotted to him and implementation of Board’s Decision.

3. Preparation of correspondences with the Govt. relating to the area of work allotted to him and submission of the same for Managing Director’s approval.

Selling & Distribution activities:

Headed by : Sri. Francis P P - Deputy Manager (Marketing)

Functions:

1. Selling and distribution activities of finished goods from various locations coming under the purview of Marketing Department shall be centralized.

2. Preparation of proposals/agenda items for the Board Meeting relating to the area of work allotted to him and implementation of Board’s Decision.

3. Preparation of correspondences with the Govt. relating to the area of work allotted to him and submission of the same for Managing Director’s approval.

4. PERSONNEL & ADMINISTRATION

Headed by : Smt. Sreekala S - Manager (Personnel&Administration)

Functions:

The following corporate functions entrusted shall be centralized.

1. Recruitment, Induction and placement.

2. Framing Personnel Policies and Rules.

3. Creation and Abolition of Posts

4. Promotions, Transfers and Postings

5. Disciplinary Actions

6. Resignations, Retirements and Superannuation

7. Annual Performance appraisals

8. Maintenance of Service Records and Personnel Files.

9. Issue of Salary/ Service/Experience certificate to employees

10. Framing and maintenance Gratuity of employees

11. Framing of welfare schemes such as provident fund, ESI, Gratuity Medical Benefits, Group Personnel Accident Insurance, Deposits linked insurance, Incentive schemes, Bonus, Pension etc.

12. Trade Union Matters.

13. Industrial relations.

14. Administrative functions of the Company.

Kallettumkara Unit

Headed By: Sri. Sudheer N G, Manager Projects

Functions:

1. Wages/salary/Overtime/Stipend to Apprentices and Trainees, preparations of wages/ salary of Contract/ Casual Employees of Corporate Office and various units.

2. Preparation of Wages of Head Load Workers of Kallettumkara Unit.

3. Implementation of welfare schemes such as Provident Fund, ESI, Gratuity, Medical Benefits, Group Personal Accident Insurance, Deposit Linked Insurance, Incentive Schemes, Bonus, Pension etc. at Kallettumkara Unit based on the policies framed by the Corporate Office for the Unit.

4. Submission of reports and returns under various Labour Laws and other applicable statutes for Corporate Office and various units.

5. Timely forwarding of Statutory dues such as PF, ESI, Professional Tax, TDS etc. to Finance & Accounts Department for payments in respect of deductions effected from Salary/ Wages of Corporate Office and various units.

6. Timely forwarding of deductions effected from Salary/Wages of Corporate Office and various units towards various loans, LIC Premium, SLI, GIP etc. to Finance & Accounts Department for payments.

7. Timely forwarding of various rates and taxes such as factory license renewal fee, professional tax and such other rates and taxes for corporate office and various units to Finance & Accounts Department.

8. Identification of training needs and imparting training to employees at Kallettumkara Unit.

9. Representation and grievance of employees pertaining to the subject/work allotted to them in Kallettumkara Unit.

10. Trade Union matters and meeting/negotiations with the Trade Unions of workers and Head Load Workers in Kallettumkara Unit

11. Long term and other settlements/agreements with the Trade Unions of workers and Head Load workers in Kallettumkara Unit.

12.Supervision of Security Personnel engaged in Corporate Office and Kallettumkara Unit and imparting necessary instructions to them.

13. House keeping activities of corporate office and Kallettumkara Unit

14. Custodion of vehicles maintained at Kallettumkara except that of MD’s vehicle. Shall look after allotment, repairs, maintenance, insurance and also keeping of log book for such vehicles.

15. All other Personnel and Administrative functions relating to Kallettumkara unit

Karunagapally Unit

Headed by: Smt. Seena G, Deputy Manager -QC

Function:

All Personnel and Administrative functions relating to Karunagapally Unit

Kozhikode Unit:

Headed By: Sri. Anoop P C - Deputy Manager (P&A)

Idukki Unit:

Headed By: Sri. Prem Koshy Philip - Assistant Manager (P&M)

Athavanad Unit:

Headed By: Sri. Santhosh K C - Assistant Manager (P&M)

Muthalamada Unit:

Headed By: Sri. Krishnan S - Deputy Manager (P&M)

5. MATERIALS

Headed by : Sri. Pramod M , Manager Materials

Functions:

1. Receipt of Raw material

2. Issue of Raw material

3. Receipt of spares

4. Issue of spares

5. Receipt of finished feed

6. Despatch of finished feed

7. Inventory control

Karunagapally Unit

Function:

All functions relating to Materials Department of Karunagapally Unit

6. PRODUCTION

Headed by : Sri. Sudheer N G - Manager (Production & Maintenance.)

Functions:

The functions of Production & Maintenance Department includes Planning & Execution of Production Schedule, Maintenance of Equipments and Machineries. Department also initiate development works related to R&D for supporting plant activities and undertake new projects.

Karunagapally Unit

Function:

All functions relating to Production & Maintenance Department of Karunagapally Unit

7. QUALITY CONTROL

Headed by : Dr. Anuraj K S, - Asst. Manager (QC&FAL)

Functions:

1. Incoming Raw material Quality Control

2. Inprocess Quality Control

3. Finished Feed Quality Control

4. Extension Activities related to feeds & Feeding

5. Analysis of external feed and raw material samples

6. Research & Development Activities

8. FINANCE & ACCOUNTS

Headed by: Sri. Rajasekharan K.N. - Manager (F&A)

Functions:

Finance Functions:

1. Optimum utilization of funds without endangering the financial solvency of the Company through decisions such as Capital Budgeting, Profit Planning, Tax Management and Working Capital Management.

2. To ensure control over expenses by constantly monitoring actual with that of budgeted figures.

3. To find out room for Cost control and Cost reduction by constantly monitoring various operational activities.

Accounting Functions:

1. Receipts and payments of money are accurately recorded so that all payables and receivables are correctly reflected.

2. All Assets and Liabilities are recorded and classified properly in accordance with Statutory requirements to reflect the financial position of the company as at a particular date.

3. All Income and Expenses of a particular period are accurately reflected in accordance with relevant statutes to gauge the working results of that period.

4. To ensure truth and fairness of financial statements namely Balance Sheet and Profit & Loss Account.

9. SECRETARIAL DEPARTMENT

Headed by: Smt. Vidya Unnikrishnan - Company Secretary

Functions:

1. To conduct Board Meetings, Audit Committee Meetings and share holders Meetings as per the provisions of Companies Act, 1956.

2. To file periodical returns to the authorities concerned as per Companies Act, 1956.

3. To prepare the agenda notes for the above meetings and Minutes of meetings and co-ordinate with Departments for implementation of Board’s decisions.

10. IT DIVISION

Headed by: Sri. Manoj E P – Asst. Manager

Functions:

1. Electronic Data Processing (EDP) of the company in vital areas such as Purchase Management, Marketing Management, Management Information Systems etc.

2. Development and maintenance of ERP (Enterprise Resource Planning) Solutions in the Company.

3. Maintenance of software as well as hardware.

4. Timely up-gradation of software and hardware.

5. Establishing high-end Communication as well as computer technologies to the Company.

6. Arrange adequate exposure of new cutting edge technologies to the employees.

III. A statement of categories of documents that are held by the Organisation/institution and under its control

1. PROJECTS